Many experts in the fields of architecture, design, and real estate have made 3D architectural visualization projects an integral part of their workflow. And they know that the process of creating jaw-dropping photoreal visuals is quite difficult. It calls for high attention to details and hours of hard work of 3D artists. That is why clients of CGI studios usually try to set projects in advance. This helps to avoid the rush and allows a 3D rendering team to do an excellent job on time. However, submitting all of the necessary information well in advance is not always an option. Maybe an architect’s potential investors shifted the presentation date, or some other urgency took place. In cases like that, the clients of a CGI studio need their 3D visualization projects to be completed in the shortest terms possible. 

This time pressure might be challenging. But it is easily manageable with the right knowledge and relevant experience. As a professional architectural visualization studio, ArchiCGI has learned how to guarantee efficient workflow and meeting all of the set deadlines. We have a huge team of customer support, project managers, and extremely talented 3D artists. We also have a tailor-made online CGI CRM. It is the most effective system specifically created to carry out consistent management. 

However, completing urgent architectural visualization projects takes some effort from both sides. The client and the studio have to establish effective cooperation to succeed. Hence, our goal for today is to help our readers figure out how to speed up the process without sacrificing quality. By following these simple recommendations, our clients can be sure that their CG renders will be done with exceptional quality and on time. Check out our list of 6 tips on working with urgent architectural visualization projects! 

#1. Clearly mark the projects as urgent

An Architect Checking the Time

It’s vital to label the task as urgent from the very beginning. It helps to instantly get things rolling with such 3D architectural visualization projects. That is because a clearly stated urgency establishes priorities for the project managers. They organize the workflow of 3D architectural visualization teams. They know that a professional photoreal 3D rendering created quickly equals several 3D artists working round the clock. 

It’s complicated, time-consuming work that requires extra effort. And oftentimes, it means setting aside other ongoing projects. To make the team work like a well-oiled machine in such a case, a PM has to know from the start that the deadline is burning. And marking the projects as urgent puts an emphasis on the shortage of available time. Hence, the manager can correctly distribute the workload and make sure everyone is working on the right things. 

#2. Specify if there is a need to review intermediate results

3D Artists Working on 3D Architectural Visualization Projects

This tip came to be on our list as a result of lessons learned from the management of numerous urgent 3D architectural visualization projects. Oftentimes, to complete a 3D rendering task of high urgency, the schedules and work distribution need to be regrouped and adjusted. To optimize this process, clients of CGI studios need to specify if they need to review the intermediate results or the final renders only. This will help save precious time, which is of ultimate importance in urgent projects. 

For example, our client may schedule an online meeting with our 3D visualization team on Monday and have a project presentation scheduled with their own client on Wednesday. So, if we know that our client wishes to review drafts, we will understand that he or she may ask us to make some corrections after the meeting. This way, we can plan ahead for the possible overtime. Also, we will know if we should upload intermediate results to the task and wait for the comments to proceed, or submit the finals right away. This will ensure a smooth architectural visualization workflow.

#3. Specify the deadline of urgent projects as precisely as possible

Clocks on a Wall of a CGI Company

There is a concept known as Parkinson’s Law. It shows that work expands to fill the time available for its completion. So, if 3D architectural visualization projects are of high urgency, and the result must be submitted at a specific time, a clearly stated deadline is a must. And it means not only specifying day and time but also not forgetting about the difference in time zones. 

For example, if our clients are from Japan, this means that they are around 8 hours ahead of us. And when it’s already morning in Tokyo, it’s still evening in our country. In the case of urgent projects, ignoring this difference might cause some serious problems. So, the deadline for such kind of tasks should be very specific. Instead of writing that 3D visualization is needed, for example, by next Monday, it is better to inform us that the deadline is Monday, September 14th, at 10 AM in GMT+9 time zone. This will be an automatic guarantee that we will deliver 3D architectural visualization on time.

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#4. Submit super-detailed briefs for projects of high urgency

An Architect Working on a Project with Drawings and Laptop

An informative brief is always a must for creating top-notch architectural visualization. But, when the time is of crucial essence, a brief becomes an essential point of reference for the CGI studio team. The more information we get in the very beginning, the more effective the work on the 3D architectural visualization projects will be.

In urgent cases, there is no time for long discussions. But a highly detailed brief can successfully replace them. While working with multiple projects, we have discovered that most of the challenges are easily fixed. And if we have a highly detailed reference point, then it’s quite easy to draw order out of disorder. So, we ask our clients to provide a brief with as many details and materials as possible. These can be drawings, floor plans, sketches, SketchUp models, any references, and/or images for the décor, materials, furniture, or atmosphere to be created. We also ask to specify the resolution and the format for the renderings. All this info can help us provide professional architectural rendering services as fast as possible. 

#5. Double-check all details of urgent projects

Architect Implementing Changes in a Phone Call

Deadlines and other details of the projects are not set in stone. They can get changed, moved, or even eliminated. When the task is urgent, some of these updates can get lost in a rush. Such a scenario is a truly undesirable one as it may lead to different unpleasant consequences. 

For example, if a client forgets to inform the CGI studio about the change of the deadline, the company may not be able to speed-up the process due to the unavailability of 3D artists. And, in such cases, architectural 3D visualization won’t be finished before the deadline. Another scenario: there may be a discrepancy in blueprints and models. But the mistake surfaces only when the work has already started, meaning there’s a need for a redo. 

To avoid such situations, it is necessary to always double-check the data submitted to the CGI company, both the deadline and the technical specifications. Clients should make sure that they have provided us with the right and most recent version of the brief. Of course, we will try to do anything it takes to deliver the 3D architectural visualization projects on time. But we urge our clients to set aside a minute to check whether the deadline, all of the technical specifications, and the workload set for the project are correct. This will ensure that the delivered results will be timely and flawless.

#6. Get in touch with the team at least once a day

An Architect Taking Notes During an Online Call

As a rule, every project fail can be summed up in two words: ineffective communication. And it’s understandable, as it gives the parties involved the false assumption that everyone is on the same page. When, in fact, nothing can be further from the truth. Therefore, timely check-ins are one of the most important aspects of managing urgent 3D architectural visualization projects. They will keep everyone aligned and focused on reaching a goal on time.

As a rule, we ask our clients to state time in the day when they are available for a Skype call. We come prepared with the list of questions that give us a fuller understanding of projects at the point which we’ve reached in the previous 24 hours. Making sure that everyone’s voice was heard and everyone is on the same page is essential for completing CG architectural visualization projects.

We hope our readers will benefit from implementing this helpful advice into their future projects. By following these six simple tips, they will be able to eliminate the feelings of uncertainty while working on an urgent task in our CGI CRM. Moreover, after completing a few projects together, we will work like a well-oiled machine. So, we’ll get to the point where we understand each other almost without words. Which will help to always get the best results even if the deadline is burning. 

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Need a professional and responsible CGI team for your 3D architectural visualization projects? You’re in the right place! Contact ArchiCGI for top-class architectural rendering services!

Keith Gardner
Senior Project Manager

Keith is a seasoned scrum master who can turn even a team of complete strangers into a well-oiled machine. Outside of work, he is the king of social games and a caring dad for a ferret Tyra.