Every outsourcing CGI studio has its own approach to 3D project management. It’s a crucial aspect, as it shapes the clients’ experience and affects their decision on whether to build long-lasting cooperation with the company. And here at ArchiCGI, we strive for exactly that. Therefore, to take our workflow management to the next level, we created Archivizer — a custom CRM system designed for a smooth and efficient workflow.
Naturally, this means that the platform has many useful tools and functions for our clients. At the same time, it has a very user-friendly interface, so one can easily get used to it. As soon as that happens, one understands that working in our CRM system is the most optimal solution for CGI project management, which allows getting amazing results within the shortest time.
So, we’ve prepared this article to help the clients of our architectural visualization studio quickly learn all the benefits of Archivizer. This way, they’ll be able to easily start working in the system and use all of its functions to their advantage. Now, without further ado, let’s begin the tour of our CRM platform’s features!
#1. Convenient Structure for Projects and Tasks
The number one thing that allows us to keep our 3D project management on point is the way we organize our assignments. When one places an order for CGI, we create a separate project for it in Archivizer. Every project is divided into smaller tasks that are assigned to particular 3D artists and overseen by a Team Leader. Inside the task threads, there are messaging and filesharing tools. With this well-ordered interface, the customer can effortlessly find the necessary chats and files, communicate with the team, and track the progress of the assignment.
#2. Files and Messages in One Place
In Archivizer, all the messages and files related to one task are stored in one thread. Without this feature, one would have to gather bits and pieces of things over one’s email inbox, numerous chats in messengers, and cloud storage platforms. But with our 3D project management system, a customer can easily switch between the tabs and find all the necessary information and files on each task within seconds.
Moreover, we store both the files and the messages indefinitely. This means that at any moment, even after project completion, the client can either find a particular message with some valuable information in it or a file to use in a new project. Which is why our customers find having unlimited access to all of their well-structured project history incredibly convenient.
#3. Stock of 3D Assets
Next, our 3D project management platform has a 3D Stock Section. It’s an enormous library of 3D models, lifestyle scenes, and textures that are available to our clients at no extra cost. The Stock has digital models of real-life items like furniture, accessories, cars, plants, and so on. They can be used as secondary objects in interior or exterior visualization. Moreover, manufacturers can take a ready 3D lifestyle scene to showcase a product in it. Using those premade assets, one can save tremendous amounts of time and money on custom 3D modeling. And convenient filters help our customers find the items they like in no time at all.
#4. My Library Section
After registering in Archivizer, every client gets a storage space for 3D assets within the project management system. This personal library is called MyLib. There, they can store the files we create for them in the course of their projects if they plan on using them again. This way, there’s no need to worry about a place to fit terabytes of files. Plus, a customer can find all the necessary objects and add them to a new project in just a few clicks. For instance, an architect can use the same facade finish in different designs. And with our CRM platform, they’ll always have a ready texture of it close at hand.
#5. Easy-to-Use Tools for Requesting Corrections
Making corrections is an essential part of any architectural visualization workflow process. So, to make it easy for our clients to show us the changes they want, we added a handy image editor to our 3D project management system. Using this feature, a customer can make notes on the aspects they want changed right on the images, like in the example above.
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This makes giving feedback quick and simple, since there’s no need to use any additional apps to do the markups. Plus, this way, the team of 3D artists can immediately understand the task at hand and deliver updated results as soon as possible. Ultimately, the image editing feature helps to ensure a steady, efficient, and stress-free workflow.
#6. Transparent Financial Reporting
Our 3D project management platform has a special tab dedicated to financial reporting. In this section, a client can not only see the cost of their entire project, but also the estimate of every individual task. This way, the customer sees where the numbers in their invoice come from and that there are no hidden fees. Also, the task management system shows payment history. There, one can see what assignments have already been paid for and which ones are yet to be.
#7. Multi-Level Account Access
Sometimes, a customer is represented by a team of individuals who have different roles in the project. For instance, there can be several interior designers and a head designer who oversees all their work. In such cases, every person involved gets a personal account in Archivizer.
The lead specialist responsible for 3D project management on the client’s side gets a Master Account with full access. To maintain the hierarchy, that person can adjust the level of access for Subaccounts of other members of their team. That means the lead specialist decides what tasks the other employees can view and whether they can see the financial reporting. It allows our customers to stick to the hierarchy they’re used to at their own company when they’re doing projects with us.
#8. API Integration
Sometimes, our clients have to use their own corporate CRM systems for every project. That is because their company policies require that all the data related to their work needs to be housed on internal platforms. This means our customers would have to copy everything from Archivizer to their own CRM system. Which would be quite a hassle. But we found a solution for such situations. And now, we help our clients to stick to their companies’ requirements and enjoy the benefits of our state-of-the-art 3D project management system at the same time.
For this, we are able to fully integrate Archivizer into other task management platforms and websites. This way, our clients can get all of its features and functions in a familiar interface. They can even get their personal library of 3D assets integrated into their websites. Overall, API integration allows us to perfectly adjust to the needs of our customers and to provide our services in a way that is the most convenient for them.
Those were the main benefits of Archivizer, ArchiCGI’s custom CRM system. It helps us keep our 3D project management on the highest level of quality and convenience. Our customers love the platform, and their feedback on it allows us to constantly improve it even further.
We hope that this information will help you easily complete your first 3D rendering project at ArchiCGI with stunning results. Or to use Archivizer even more efficiently than before if you’re already working with us.
Looking for top-notch 3D visualization services? Contact us at ArchiCGI and get the most photorealistic CG visuals effortlessly with our expert workflow management!
Chris Kostanets
Senior Project Manager, Mentor
Chris manages the work of 2 CGI teams and teaches Middle PMs. She loves Scottish landscapes, Ancient Greek culture, and Plein-air painting. At home, Chris is a caring parent for 3 cute chickens and a magnificent rooster.
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