Can 3D architectural rendering outsourcing help to get stunning visuals without much effort? Absolutely. That’s how it works: outsource 3D artists are doing high-quality renders for presentations and marketing, while architects are free to work on other tasks. But is it possible to achieve such a smooth workflow on the first try?

Let’s imagine an architect who needs to get impressive 3D renderings for an upcoming presentation. They have never worked with 3D visualization and don’t have time or budget to hire in-house specialists as this project has strict deadlines. On top of that, they have other urgent tasks to work on at the same time. The architect thinks about outsourcing 3D rendering but doesn’t know anything about this kind of service. Where to start and how to avoid mistakes? The architect certainly doesn’t want to pay for outsourcing architectural rendering services again if the first try is unsuccessful.

As an architectural rendering company, we know all about the pitfalls and challenges of finding a reliable outsource CGI contractor and working with them. The good news is that we can give you a shortcut: where to search, what to look for and what to expect.

Want to avoid the rollercoaster of trial and error? Then join us on this 5-minute read and find out how to outsource 3D rendering in 10 simple steps.

Step 1: Determine Which Architectural Projects to Outsource

3D Architectural Rendering of a House in Rainy Weather

Depending on the scope of work, deadlines, and financial possibilities, an architect should decide which projects are best for outsourcing and which type of CGI is most suitable for this purpose. The priority is tasks with tight deadlines or those that are too difficult for staff members due to the lack of sufficient equipment or skills. 3D architectural rendering outsourcing can also be used as additional help with a large flow of projects for big and busy companies.

Step 2: Select a Few Suitable Outsource Rendering Studios

Architect Choosing an Outsourcing 3D Rendering Studio

In order to learn more about 3D architectural rendering outsourcing and understand how it works, it’s better to look up all the relevant information on 3D visualization companies’ websites. It’s well-advised to read reviews, check out portfolios, pricing, terms of cooperation in order to decide which company suits requirements the most. When one finds an outsource architectural rendering company that meets all standards, it’s time to fill in the registration form and leave contacts.

Step 3: Ask for a Scope of Work Form

Scope of Work Forms for 3D Architectural Rendering Projects

Having left the online request, the architect usually gets a call from the client manager. The latter helps him fill out the scope of work form and suggests the architectural references to send, explains how to monitor the work progress and how to communicate with 3D artists in order to get the best result. We have listed all necessary materials for the SoW in our article on references for exterior renderings.

Step 4: Get the Price and Turnaround Time

Architect Getting Price and Turnaround Time for 3D Visualization Project

Most websites of 3D architectural rendering companies offer an online calculator for learning an approximate project cost. To find out the exact price for outsourcing 3D visualization services, however, the architect needs to talk to the client manager. The latter will be able to tell the turnaround time based on its unique needs and even break it down if necessary. If there’s a need to cut the cost or speed up, he’ll give advice on how to go about it.

Step 5: Discuss NDA and Other Guarantees

NDA for an Outsourcing Architectural 3D Rendering Project

While outsourcing 3D rendering services, it is highly recommended to stipulate in advance the quality assurance and safety of the copyright. In particular, NDA is an important condition that doesn’t allow to use project materials of clients without legal consequences. There may be additional guarantees too, depending on the company’s policy and market positioning. For instance, ArchiCGI provides an On-Time guarantee that ensures quality results within fixed deadlines.

How do CGI pros create hyper-realistic architectural renders and infuse them with stories?

Find out here!


Step 6: Enquire About Quality Control of Architectural 3D Renders

3D Architectural Rendering Outsourcing: Quality Control

It is necessary to make sure that an outsource rendering company conducts a thorough quality checking before sending the final results of a project. In most 3D architectural visualization studios project managers are responsible for the reconciliation with a brief and ultimate verification. At ArchiCGI, 3D architectural renderings go through a double quality control system – the first round is an examination by project managers, and the second one – by the teams’ mentors.

Step 7: Monitor Workflow and Communicate with 3D Artists

3D Rendering Project Communication Between Architect and Project Manager

3D architectural rendering outsourcing doesn’t mean the architect will be kept in the dark about results until the deadline. There are different solutions for learning about the working progress. It’s common to contact the client manager whenever in need of updates – texting in a messenger or scheduling a Zoom/Skype call.

At ArchiCGI, we’ve found a way to get the best out of both options: we use a CRM system, where our clients can talk to the project team any time, via laptop or mobile device. And of course, they can call their project manager.

Step 8: Examine Intermediate Results and Ask for Changes

Requesting Corrections in Architectural CGI with Visual Notes

It’s highly recommended to check the work on a project at every stage during outsourcing, especially if it requires approval or reconciliation of tasks in development. If something does not correspond to the brief or there are some changes in architectural plans, an architect can always make adjustments until the final stages.

In addition, many outsource architectural rendering studios offer part of corrections for free. ArchiCGI, for example, provides 60% of changes free of charge, but everything that exceeds this percentage is regarded as a completely new task.

Step 9: Ask for the Most Suitable File Formats and Approve the Final Result

Final High-Quality 3D Rendering Approved by Architect

When an architect is completely satisfied with the outcome of 3D architectural rendering outsourcing and ready to approve the final result, he has to specify in what format he wants to get files. He can ask for raw materials from every stage of the process or only finished 3D renders in a specific format.

There is also an option to get files of all formats that are used in a project and choose the most suitable ones later. Moreover, 3D artists are able to convert one format into another taking into account the required resolution and size of files.

Step 10: Maintain Contact for Long-Lasting Collaboration

Architect Talking to Client Manager on the Phone

If the result is above all expectations, it’s only wise to carry on outsourcing to this 3D architectural rendering firm. We recommend keeping in touch and give feedback on the received services through comments on social media and reviews on the website. It doesn’t take much time but helps to strengthen collaboration with the 3D rendering company.

Moreover, it’s important to remember that a long-term partnership brings not only more personal communication with the client manager but also financial benefits. For instance, ArchiCGI offers discounts on outsourcing rendering services for regular clients.

Want to learn how much your project costs? See how we evaluate 3D rendering projects

See our pricing

ArchiCGI High-End 3D Rendering Services Price List

3D architectural rendering outsourcing is an incredibly convenient way to get top-notch visual materials for all types of projects. Such services are more cost-saving than hiring and training staff, purchasing equipment, providing social packages, though the quality of the result is no less impressive.

In addition, architects pay only for the finished result that is made on time which saves their money and effort. Now with that information on how to start outsourcing rendering services, you have the power to make your partnership fruitful and pleasant.

10 Steps of Architectural Rendering Outsourcing

Want to impress your clients with stunning project presentations without any extra effort? Contact us at ArchiCGI for high-quality 3D architectural rendering services and get photorealistic presentation and marketing visuals from a reliable partner!

Chris Kostanets
Senior Project Manager, Mentor

Chris manages the work of 2 CGI teams and teaches Middle PMs. She loves Scottish landscapes, Ancient Greek culture, and Plein-air painting. At home, Chris is a caring parent for 3 cute chickens and a magnificent rooster.